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E3. Trading expenditure

INCOME TAX: TRADING DEDUCTION

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INCOME TAX: TRADING DEDUCTION

Revenue v. capital expenditure

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Revenue v. capital expenditure

- Payments to obtain enduring advantage usually capital

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General principle

- "But when an expenditure is made, not only once and for all, but with a view to bringing into existence an asset or an advantage for the enduring benefit of a trade, I think that there is very good reason (in the absence of special circumstances leading to an opposite conclusion) for treating such an expenditure as properly attributable not to revenue but to capital. For this view there is already considerable authority." (Helsby Cables).

- Other factors identified as relevant (see Pitt v. Castlewarehousing Co Ltd at 426):

- (1)  "First, what is the nature of the payment? Is there a single non-recurrent lump sum, paid once-for-all, on the one hand, or are there to be current payments, made, for example, for periods commensurate with those payments?"

- (2) "Third, in what manner is what is obtained to be used, relied on or enjoyed? Will it have a quality of recurrence which will point to an income nature, as by providing a flow of orders for goods, or will it bear a static aspect which points to a capital nature?"​​​

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Permanent effect of expenditure does not mean it is an enduring advantage

- Large payments to remove director believed to be guilty of misconduct was revenue in BW Noble Ltd. Employees are intrinsically temporary benefits to the business.

- Payment to be able to change agents was revenue in Anglo-Persian Oil Company Limited.

- In Cooper v. Rhymney Breweries, expenditure to try to achieve Sunday hours for pubs was considered revenue. Although this would be a permanent benefit to the trade, it was considered analogous to an advertising campaign that changed public resistance to attending pubs on Sundays. 

- Cost of a company acquiring a new charter to allow the company to trade more efficiently was revenue where it "merely effected a change in its business methods and internal organisation, leaving its fixed capital untouched" (Carron; BIM35565).

- Cost of company buying out shares of shareholder obstructing revenue improvements to the operation of the trade was revenue (Carron).

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Improvement to business practices not an enduring advantage

- "In a case of this kind what matters is the nature of the advantage for which the money was spent. This money was spent to remove antiquated restrictions which were preventing profits from being earned. It created no new asset. It did not even open new fields of trading which had previously been closed to the Company. Its true purpose was to facilitate trading by enabling the Company to engage a more competent manager and to borrow money required to finance the Company's traditional trading operations under modern conditions." (Carron at 68; BIM35565).

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Legislation: 

Cases: 

Smith v The Incorporated Council of Law Reporting (1914) 6 TC 477;

British Insulated and Helsby Cables, Limited v Atherton (1925) 10 TC 155 (HoL);

BW Noble Ltd v. Mitchell (1927) 11 TC 372 (CoA)

Anglo-Persian Oil Company Limited v. Dale (1931) 16 TC 253 (CoA);

Cooper v. Rhymney Breweries Ltd [1965] 3 All ER 416 (Cross J)

CIR v. Carron Company (1968) 45 TC 18 (HoL);

Pitt v. Castlewarehousing Co Ltd [1974] STC 420, (Megarry J);

Watneys London Ltd v. Pike (1982) 57 TC 372 (Walton J)

HMRC manuals: BIM35565

Commentary: 

See also:

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- Payments to obtain enduring advantage usually capital

- Enduring advantage may be obtained even if it simply replaces an equivalent advantage T already had 

 

- "If counsel for the company had produced authority to the effect that to give up one capital asset for another equivalent capital asset is or may be an income transaction, then matters might well be very different: but it is hardly surprising that he did not. One can say in a broad way 'There has been no real change. All that has happened is that for the sake of its reputation and trade the company has given up one access and acquired another: never mind the legal technicalities'. Say that, and yet how does it show that the sum of £5,227 that it cost the company to maintain a state of equivalence is income expenditure? One must surely look at the transactions in order to discover the nature of the assets disposed of and the assets acquired, as well as the nature of the expenditure." (Pitt v. Castlewarehousing Co Ltd at 427).

- On the facts of Pitt, T sold one strip of land, giving access to a highway, and acquired an easement of another piece of land that gave access.

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Legislation: 

Cases: Pitt v. Castlewarehousing Co Ltd [1974] STC 420, (Megarry J);

HMRC manuals: 

Commentary: 

See also:

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- Enduring advantage may be obtained even if it simply replaces an equivalent advantage T already had 

- Removing a disadvantage/risk may be an enduring advantage

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General principle

- "Nor, of course, need the advantage be of a positive character. The advantage may consist in the getting rid of an item of fixed capital that is of an onerous character, as was pointed out by this Court in the case of Mallett v Staveley Coal and Iron Company, reported in 13 TC 772." (Anglo-Persian Oil Company)

- "That, I think, is the passage that Harman, J., had in mind; and applying it here, it seems to be equally plain that if you acquire by virtue of a covenant the benefit of having the subsoil of your own factory made firm and thereby of having your factory protected against the risk which would flow from subsidence, you have certainly - as I think, inevitably - acquired an advantage for your capital asset of an enduring nature." (Bradbury at 383).

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Examples

- Anglo-Persian Oil: a payment to terminate a contract with an agent that had become unexpectedly onerous in terms of commissions payable was revenue.

- "Except for the change of agents and for all that I know to the contrary, the business of the Company continued exactly as it was before the change. I cannot find that any advantage or benefit either positive or negative accrued to the capital of the Company by the expenditure of the £300,000. All the advantage and benefit that it brought seems to have been merely of a revenue character." (at 276)

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Legislation: 

Cases: 

Anglo-Persian Oil Company Limited v. Dale (1931) 16 TC 253 (CoA);

Bradbury v. The United Glass Bottle Manufacturers Ltd (1959) 38 TC 369 (CoA);

HMRC manuals: 

Commentary: 

See also:

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- Removing a disadvantage/risk may be an enduring advantage

- Acquiring a capital asset (including incidental costs) (capital)

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​- Expenses of acquiring capital assets are capital.

- Same applies to abortive costs of acquiring a capital asset (BIM38260).

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Legislation: 

Cases: 

HMRC manuals: BIM46415

Commentary: 

See also:

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- Acquiring a capital asset (including incidental costs) (capital)

- Improving a capital asset (including making it less onerous) (capital)

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​- Expenses of improving a capital asset are capital

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Legislation: 

Cases: 

Tucker v. Granada Motorway Services Ltd [1979] STC 393 (HoL); 

HMRC manuals: BIM46415

Commentary: 

See also:

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- Improving a capital asset (including making it less onerous) (capital)

- Maintaining/defending title to a capital asset/trade (revenue)

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General principle

- Money spent maintaining or defending title to a capital asset is revenue. 

- Important that the capital asset remains unaltered: "So here if it could be said that this expenditure had in any way altered the original character of the capital asset which was acquired by the respondent company I should have taken the view that the payment was in respect of capital, but as the capital asset of the respondent company, in my opinion, remained absolutely unaltered, that payment is properly attributable to revenue." (Borax Consolidated).

 

Examples

- Morgan: Expenditure on propaganda to avoid nationalisation of T's industry was deductible in Morgan.

- Borax Consolidated: T, whose business was mining, manufacturing and selling borax, incurred legal costs defending an action alleging that it's title to land it had acquired was invalid. 

- Held: Deductible. The costs were wholly and exclusively for the purposes of the trade and were revenue rather than capital.

- "in my opinion the principle which is to be deduced from the cases is that where a sum of money is laid out for the acquisition or the improvement of a fixed capital asset it is attributable to capital, but that if no alteration is made in the fixed capital asset by the payment, then it is properly attributable to revenue, being in substance a matter of maintenance, the maintenance of the capital structure or the capital assets of the company".

- Linslade Post Office - costs of successfully defending against a claim that third party was partner in partnership were allowed as being cost of preserving the assets and trade.

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Legislation: 

Cases: 

Southern v. Borax Consolidated Limited [1941] 1 KB 111 (Lawrence J)

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

Linslade Post Office & General Store v. HMRC [2012] UKFTT 457 (TC);

HMRC manuals: BIM46415

Commentary: 

See also:

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- Maintaining/defending title to a capital asset/trade (revenue)

- Repairing a capital asset (revenue)

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- Expenditure on the ordinary repair of a capital asset is revenue.

- Rhodesia Railways: Large expenditure was made on the renewal of rails by a railway company. Such expenditure was required annually. Held: revenue.

- "It did not result in the creation of any new asset; it was incurred to maintain the appellant's existing line in a state to earn revenue. The analogy of a wasting asset which appears to have affected the minds of the Special Court has really no application to such a case as the present." (at 374).

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Legislation: 

Cases: 

Rhodesia Railways ltd v. CIT [1933] AC 368 (UKPC);

HMRC manuals: 

Commentary: 

See also:

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- Repairing a capital asset (revenue)

- Employee related examples

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- See F3 Payer/provider of remuneration/benefits to employees.

- Set up costs of an employee pension scheme were capital in Helsby Cables.

- Removal of a single undesirable director was revenue in BW Noble Ltd (employees considered temporary).

- Capitalising a pension entitlement and paying it one lump sum was deductible in Hancock.

- Capital lump sum to establish an employee validity fund not deductible in Rowntree. Probably best explained as a capital expense (see Helsby Cable at 193).​

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Legislation: 

Cases: 

Hancock v. General Reversionary and Investment Co [1919] 1 KB 25; 

Rowntree and Company Limited v. Curtis [1925] 1 KB 328

British Insulated and Helsby Cables, Limited v Atherton (1925) 10 TC 155 (HoL);

BW Noble Ltd v. Mitchell (1927) 11 TC 372 (CoA)

HMRC manuals: 

Commentary: 

See also:

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- Employee related examples

- Property related examples

 

Capital expenses

- Costs relating to acquisition of new premises (Southwell v. Savill Brothers).

- Premium to secure lease renewal (MacTaggart).

- Cost of acquiring freehold to avoid paying rent (discussed in Rowntree and Company Limited v. Curtis).

- Costs incurred promoting legislation for the construction of a railway line which was dropped when they were obtained by agreement (AG Moore & Company v. Hare).

- Payments to obtain vacant possession to allow premises to be used in trade in a different way (Watneys London Ltd v. Pike).

- Moving expenses upon transferring manufacturing business/materials to new premises (Granite Supply Association).​​

- Expenditure on another's property to deepen a channel and create a deep water berth to enable vessels constructed to be put out to sea (Ounsworth).

- Payment to alter the terms of a lease with 40 years left to run to make them less onerous (Tucker).

- Expenditure incurred on making good at the end of the lease (or a payment in lieu) (Robert Addie).

- Payment to be allowed to surrender leases (Mallett).

- Seeking planning permission to be allowed to trade/extend trading permissions (Market South West (Holdings) Ltd).

- Seeking planning permission for change of use (ECC Quarries Ltd v. Watkis).

- Payment to nearby land owner in return for that owner not exploiting that land in order to protect T's factory (Bradbury v. The United Glass Bottle Manufacturers Ltd).

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Revenue

- Defending legal proceedings to maintain title to land (Borax Consolidated).

- Asserting that planning permission already permitted T to trade (Market South West (Holdings) Ltd).

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Legislation: 

Cases: 

Southwell v. Savill Brothers (1901) 4 TC 430; 

Granite Supply Association v Kitton (1905) 5 TC 168;

AG Moore and Company v. Hare (1914) 6 TC 572

Ounsworth v. Vickers (1915) 6 TC 671; 

Robert Addie & Sons Collieries Ltd v. IRC (1924) 8 TC 671;

MacTaggart v. B& Strump (1925) 10 TC 17; 

Rowntree and Company Limited v. Curtis [1925] 1 KB 328

Mallett v. Staveley Coal and Iron Co Ltd (1928) 13 TC 772 (CoA)

Southern v. Borax Consolidated Limited [1941] 1 KB 111 (Lawrence J)

Bradbury v. The United Glass Bottle Manufacturers Ltd (1959) 38 TC 369 (CoA);

Watneys London Ltd v. Pike 57 TC 372

ECC Quarries Ltd v. Watkis [1975] 3 All ER 843

Tucker v. Granada Motorway Services Ltd [1979] STC 393 (HoL); 

Market South West (Holdings) Ltd v. HMRC [2011] UKUT 257 (TCC), Judge Avery Jones;

HMRC manuals: 

Commentary: 

See also:

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- Property related examples

- Licence and permission examples

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​Capital

- Seeking planning permission to be allowed to trade/extend trading permissions (Market South West (Holdings) Ltd).

- Seeking planning permission for change of use (ECC Quarries Ltd v. Watkis).

- Attempt (unsuccessful) to add an extra 3 vehicles to a vehicle licence (Pyrah v. Annis & Co Ltd). The licence was (if obtained) a fixed capital asset which improved the usefulness of the lorry fleet.

- Expenditure on moving liquor licences from one premises to another (Pendleton v. Mitchells & Butlers Ltd).

- "The fact that the taxpayer company was forced to discontinue trade at the old premises and did not expect to do more at best than maintain the same volume of trade at the new premises was quite irrelevant."

 

Revenue

- Asserting that planning permission already permitted T to trade (Market South West (Holdings) Ltd).

- Participation in publicity campaign to secure Sunday opening of pubs in Wales (Cooper v. Rhymney Breweries Ltd).

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Legislation: 

Cases: 

Pyrah v. Annis & Co Ltd [1957] 1 All ER 196 (CoA);

Cooper v. Rhymney Breweries Ltd [1965] 3 All ER 416 (Cross J)

Pendleton v. Mitchells & Butlers Ltd [1969] 2 All ER 935 (Cross J);

ECC Quarries Ltd v. Watkis [1975] 3 All ER 843 (Brightman J)

Market South West (Holdings) Ltd v. HMRC [2011] UKUT 257 (TCC), Judge Avery Jones;

HMRC manuals: 

Commentary: 

See also:

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- Business contract related examples

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Capital

- Payment to alter the terms of a lease with 40 years left to run to make them less onerous (Tucker).

- Purchase of unexecuted supply contracts (Smith v. Moore).

- Payment to cancel a contract to supply a capital asset (a ship) (Countess Warwick Steamship Company Ltd v. Ogg).

- Payment to be allowed to surrender leases (Mallett).

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Revenue

- Payment to terminate agency contract that had become onerous was revenue in Anglo-Persian Oil Company Limited.

- Removal of a single undesirable director was revenue in BW Noble Ltd (employees considered temporary).

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Legislation: 

Cases: 

Countess Warwick Steamship Company Ltd v. Ogg [1924] 2 KB 292 (Rowlatt J);

Smith v. Moore (1921) 12 TC 266 (HoL);

BW Noble Ltd v. Mitchell (1927) 11 TC 372 (CoA)

Mallett v. Staveley Coal and Iron Co Ltd (1928) 13 TC 772 (CoA)

Anglo-Persian Oil Company Limited v. Dale (1931) 16 TC 253 (CoA);

Tucker v. Granada Motorway Services Ltd [1979] STC 393 (HoL); 

HMRC manuals: 

Commentary: 

See also:

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- Business contract related examples

- Company/partnership/LLP related examples

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Capital

- Flotation costs (BIM42510).

- Raising, rearranging, repaying capital (BIM46425).

- Expenses connected with purchase of own shares (BIM42510).

- Costs associated with changes of status (BIM42510, BIM46435).

- Forming, renewing, varying or dissolving a partnership (BIM46435).

- Negotiating a merger between companies or partnerships (BIM46435).

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Revenue

- Cost of acquiring a new charter to allow the company to trade more efficiently where it "merely effected a change in its business methods and internal organisation, leaving its fixed capital untouched" (Carron; BIM35565).

- Cost of company buying out shares of shareholder obstructing revenue improvements to the operation of the trade (Carron).

- HMRC say that cost of purchasing own shares are normally "partly for the purposes of the shareholders" and so not deductible (BIM46425).

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Legislation: 

Cases:

CIR v. Carron Company (1968) 45 TC 18 (HoL);

HMRC manuals: BIM35565BIM42510; BIM46425BIM46435;

Commentary: 

See also:

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- Company/partnership/LLP related examples

For the purposes of the trade

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For the purposes of the trade

- Must be incurred for the purpose of earning profit 

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General principle

- "It is not enough that the disbursement is made in the course of, or arises out of, or is connected with, the trade or is made out of the profits of the trade. It must be made for the purpose of earning the profits." (Strong v. Woodfield)

- HMRC not warnings about applying these words too narrowly (BIM38510).

- No deduction for expenses that fall on the trader in some capacity other than trader

- Strong v. Woodfield - Damages paid to customer when chimney fell on them whilst sleeping at an inn fell on the owner in their capacity as householders, not traders (at 220).

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Purpose of being able to distribute profits not a trading purpose

- Cost of capital reduction to enable dividends to be paid was disallowed in Archibald Thomson

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Benefits to shareholders

- Not of themselves trading purposes (HMRC give example of purchase of own shares - BIM46425 - but that is fact specific, see above and Carron Company).

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Legislation: 

Cases: 

Strong and Company of Romsey Limited v. Woodfield 5 TC 215

Archibald Thomson, Black and Co Ltd v. Batty (1919) 7 TC 158 (Court of Session);

CIR v. Carron Company (1968) 45 TC 18 (HoL);

HMRC manuals: BIM38510; BIM46425

Commentary: 

See also:

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- Must be incurred for the purpose of earning profit 

- Need not be directly to earn profits (indirectly facilitating the carrying on of business may be sufficient)

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- "...a sum of money expended, not of necessity and with a view to a direct and immediate benefit to the trade, but voluntarily and on the grounds of commercial expediency, and in order indirectly to facilitate the carrying on of the business, may yet be expended wholly and exclusively for the purposes of the trade..." (Helsby, approved in Morgan re propaganda to prevent the nationalisation of T's industry).

- Expenditure to terminate a trading relationship to avoid future loss is for the purposes of the trade (Scammell).

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Legislation: 

Cases: 

British Insulated and Helsby Cables, Limited v Atherton (1925) 10 TC 155 (HoL);

Scammell & Nephew Ltd v. Rowles [1939] 1 All ER 337 (CoA)

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

HMRC manuals: BIM38535

Commentary: 

See also:

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- Need not be directly to earn profits (indirectly facilitating the carrying on of business may be sufficient)

- Expenditure for the preservation of the trade

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- Expenditure can be wholly and exclusively for the purposes of the trade if it is to preserve the assets of the trade and enable it to carry on and earn profits (Morgan v. Tate & Lyle Ltd - expenditure on a propaganda campaign to oppose the nationalisation of the sugar refining industry in which T engaged).

- "If money so spent is not spent for the purposes of the company's trade, for what purpose is it spent?" If the assets are seized, the company can no longer carry on the trade which has been carried on by the use of these assets. Thus the money is spent to preserve the very existence of the company's trade." (at 39).

- "The well-known case of Morgan (Inspector of Taxes) v Tate & Lyle Ltd [1955] AC 21, 35 TC 367 is authority for the proposition that money spent for the purpose of preserving the trade from destruction can properly be treated as wholly and exclusively expended for the purposes of the trade within the meaning of s 130(a)." (McKnight).

- Linslade Post Office - costs of successfully defending against a claim that third party was partner in partnership were allowed as being cost of preserving the assets and trade.

- But costs relating to a dispute between partners, ultimately leading to dissolution, was not allowable in C Connelly & Co v. Wilbey: "this was a dissolution action and a dispute between the two partners, and that was how it continued. I cannot regard expenses incurred by Mr Burton to protect his interests in the partnership as a trading expense of the practice".

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However:

- In Knight v. Parry, one purpose of defending the civil proceedings was to protect against potential regulatory proceedings that may have led to him being prevented from carrying on the profession. 

 

Legislation: 

Cases: 

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

Knight v Parry [1973] STC 56 (Goff J)

C Connelly & Co v. Wilbey [1992] STC 783, HHJ Maddocks

McKnight v. Sheppard [1999] STC 669 (HoL)

Linslade Post Office & General Store v. HMRC [2012] UKFTT 457 (TC);

HMRC manuals: 

Commentary: 

See also:

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- Expenditure for the preservation of the trade

- Expenditure to avoid trade/assets being acquired by third party

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-Expenditure to prevent the acquisition of the trade/its assets by a third party can be for the purposes of the trade, at least where there is a possibility that the trade may cease to exist following such acquisition.

- A trade may be the same trade before and after acquisition by a third party.

- But in Morgan it was found that T genuinely believed that acquisition by the government would destroy or cause serious damage to the trade.

- "They may have been right or wrong in so thinking; but there can be no doubt that they did think that the transfer of assets, which they spent money to avert, would cause serious damage to the company's assets and profits."

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Legislation: 

Cases: 

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

HMRC manuals: 

Commentary: 

See also:

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- Expenditure to avoid trade/assets being acquired by third party

- Expenditure to avoid change of ownership of company/takeover

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- In Morgan v. Tate & Lyle Ltd it was accepted that if the purpose of the expenditure was to avoid the shares of T being acquired by the government, it would not have ben deductible.

- "He accepted the Solicitor-General's argument that money laid out merely for the purpose of preventing a change in the identity of the stockholders could not be regarded as being laid out for the purposes of the trade." (at 38).

- HMRC accept, however, that if the sole purpose of resisting a change of ownership is to "ensure the trade prospers in the hands of company" the expenditure is not disallowed (BIM38275). HMRC discuss evidence at BIM38280.

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Legislation: 

Cases: 

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

HMRC manuals: BIM38275

Commentary: 

See also:

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- Expenditure to avoid change of ownership of company/takeover

- Political expenditure

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- Can, depending on the facts, be for the purposes of the trade.

- Morgan concerned expenditure on propaganda against nationalisation of T's industry. 

- "Payments for political purposes might conceivably be for the purposes of trade. It might be that a payment by a company to the Tariff Reform League might be of great advantage to its trade. It might be that a payment by a company to a political party which was supposed to be identified with the interests of a particular trade might be to the advantage of the trade; but one can easily imagine cases, such as a payment by a company to the National Service League, where it would be impossible to conceive that anybody could find that such money was wholly or exclusively laid out or expended for the purposes of the trade." (Smith, approved in Morgan).

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Legislation: 

Cases: 

Smith v The Incorporated Council of Law Reporting (1914) 6 TC 477;

Morgan v. Tate & Lyle Ltd [1955] AC 21 (HoL)

HMRC manuals: 

Commentary: 

See also:

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- Political expenditure

Purposes and effects

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Purposes and effects

- T's subjective purpose(s) (but including 'unconscious motives')

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Subjective intentions at time of payment

- "To ascertain whether the payment was made for the purposes of the taxpayer’s trade it is necessary to discover his object in making the payment. Save in obvious cases which speak for themselves, this involves an inquiry into the taxpayer’s subjective intentions at the time of the payment." (Vodafone at 743)

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Purposes, not incidental effects

- "The object of the taxpayer in making the payment must be distinguished from the effect of the payment. A payment may be made exclusively for the purposes of the trade even though it also secures a private benefit. This will be the case if the securing of the private benefit was not the object of the payment but merely a consequential and incidental effect of the payment." (Vodafone at 743)

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Unconscious motives, so inevitably involved, they must be taken as a purpose

- "Although the taxpayer’s subjective intentions are determinative, these are not limited to the conscious motives which were in his mind at the time of the payment. Some consequences are so inevitably and inextricably involved in the payment that unless merely incidental they must be taken to be a purpose for which the payment was made." (Vodafone at 743)

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Legislation: 

Cases: 

Vodafone Cellular Limited v. Shaw [1997] STC 734; 

HMRC manuals: 

Commentary: 

See also:

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- T's subjective purpose(s) (but including 'unconscious motives')

- Consequence may be effect even if T not unconcerned by it

​

- McKnight v. Sheppard: it was found that although T was not unconcerned by the effect of the disciplinary proceedings on his personal reputation, protecting his personal reputation was a (potential) effect, not a purpose. The purpose was preserving his trade.

- In Prince v. Mapp it was suggested that the medical costs may have been deductible if the finding was that T would not have incurred the expense but-for his need to continue playing guitar professionally. Albeit compare with Murgatroyd where that appears to have been the case re T's occupation. 

​

Legislation: 

Cases: 

Prince v. Mapp [1970] 1 All ER 519 (Pennycuick J)

Murgatroyd v. Evans-Jackson [1967] 1 All ER 881 (Plowman J)

McKnight v. Sheppard [1999] STC 669 (HoL)

McMahon v. HMRC [2013] UKFTT 403 (TC), Judge Cannan

HMRC manuals: 

Commentary: 

See also:

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- Consequence may be effect even if T not unconcerned by it

- Taxpayers with needs of a special character in relation to matters usually having dual purpose (e.g. health, uniforms)

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- Some types of expenditure are such that they normally have a dual purpose, but the special needs of T's trade may mean that the personal benefits of a particular expense are regarded only as incidental effects, not purposes.

- For example:

- a medical treatment that T would not need by virtue of his/her ordinary human needs (chiropractor in Parsons - §40).

- paying for a treatment rather than waiting for the NHS to do it for free (Parsons).

- a uniform dictated by the needs of the job.

- See the specific types of expenditure below. 

​

Legislation: 

Cases: 

Parsons v. HMRC [2010] UKFTT 110 (TC), Judge Staker;

McMahon v. HMRC [2013] UKFTT 403 (TC), Judge Cannan

HMRC manuals: BIM50620;

Commentary: 

See also:

​

- Taxpayers with needs of a special character in relation to matters usually having dual purpose (e.g. health, uniforms)

Wholly & exclusively (for the purposes of the trade)

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Wholly & exclusively (for the purposes of the trade)

- Apportionment

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Examples

- Key person insurance: if there is a non-business purpose in respect of some within an 'insured' group of individuals, but not others, HMRC accept a reasonable apportionment (BIM45530).

- Own health insurance: if the policy includes insurance against the cost of personal expenses (e.g. medical treatment) and costs that are business expenses (e.g. hiring a temporary replacement), HMRC suggest apportionment (BIM45565).

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Legislation: 

Cases: 

HMRC manuals: BIM45530BIM45565;

Commentary: 

See also:

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- Apportionment

- Pursuing one purpose in order to achieve another purpose

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General rule: intermediate non-trading purpose excludes deduction

- Argument that an intermediate purpose on the way to an ultimate purpose could be disregarded was rejected in Interfish (§13).

- "The outcome will be different only if there were a rule that a purpose that is pursued with a view to an ulterior purpose somehow drops out of the picture, but such an approach would be inconsistent with the nature of the exercise prescribed by the authorities, namely, that of identifying the purpose or purposes being pursued." (see Interfish, §17).

- But see below, the example of Usher's Wiltshire Brewery Limited re supporting the business of a customer. 

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Intermediate purpose incidental

- Unless intermediate purpose is incidental (Interfish, §15)

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Legislation: 

Cases: 

Interfish Ltd v. HMRC [2014] EWCA Civ 876; 

HMRC manuals: 

Commentary: 

See also:

​

- Pursuing one purpose in order to achieve another purpose

- Payments to maintain another business whose success was essential to the payer's own trade

 

- Usher's Wiltshire Brewery: T, a brewery company, leased properties to tied tenants at reduced rents. T voluntarily incurred various expenses, including insurance premiums, for the purpose of keeping the tied houses in condition to earn a profit by selling the goods supplied by T. Some of the expenses were ones that the tenant's were obliged to incur under the leases.

- Held: payments were deductible. It did not matter that the payments also benefitted T's (separate) business as a landlord.

- "It was held [in Lion Brewery Co's case] to be a proper debit in estimating the balance of profits of the brewery business, because it was paid to keep going another business the success of which was essential to their own." (at 444).

​

Legislation: 

Cases: 

Smith v. Lion Brewery Co Ltd [1911] AC 150 (HoL)

Usher's Wiltshire Brewery Limited v. Bruce [1915] AC 433 (HoL);

HMRC manuals: 

Commentary: 

See also:

​

- Payments to maintain another business whose success was essential to the payer's own trade

- Payments for the benefit of a group company's business

​

- Voluntary payments to evicted tenants of public houses were said to be for the purpose of preserving the goodwill of continuing tenants, but since the continuing tenant benefited the group through increasing the profits of a different group company (the company that managed the public houses occupied by those tenants), there was an additional purpose and deduction was denied in Watneys London Ltd v. Pike (also held to be capital).

​​

Payment benefits T's business and the business of another group company

- In Usher's Wiltshire Brewery Limited (see above) the fact that the payments of various expenses benefitted T's other business of leasing properties to its customers (tied brewery tenants) did not prevent deduction.

- Similar logic should apply where the lease is by another person.

​

Legislation: 

Cases: 

Watneys London Ltd v. Pike 57 TC 372

Usher's Wiltshire Brewery Limited v. Bruce [1915] AC 433 (HoL);

HMRC manuals: 

Commentary: 

See also:

​

- Payments for the benefit of a group company's business

- Protecting reputation/commercial expediency

​

Commercial expediency/protecting a company's reputation can be a trading purpose

- "It was made clear in the above-cited cases … that a sum of money expended, not of necessity and with a view to a direct and immediate benefit to the trade, but voluntarily and on the grounds of commercial expediency, and in order indirectly to facilitate the carrying on of a business, may yet be expended wholly and exclusively for the purposes of the trade." (Helsby Cables, at 191)

- A payment to remove a director who potentially could have been removed for misconduct, but where the company wished to protect its reputation, was deductible in BW Noble.

- "It seems to me that the directors had to handle a situation of both delicacy and gravity, and, their bona fides not being questioned, it is clear that they took a course which they were justified in taking and made a payment in the interests of the carrying on of their trade." (BW Noble).

- Cooke v. Quick Shoe Repair Service - voluntary expenditure paying historic debts of acquired business in order to preserve goodwill was deductible.​​

​

Protecting personal reputation not a trading purpose

- It is implicit in McKnight that a purpose of protecting an individual's personal reputation is not a trading purpose.

- On the facts, that was found to be an effect, not a purpose (even though T was not unconcerned by the effect on his reputation).

​

Legislation: 

Cases: 

British Insulated and Helsby Cables, Limited v Atherton (1925) 10 TC 155 (HoL);

BW Noble Ltd v. Mitchell (1927) 11 TC 372 (CoA)

Cooke v. Quick Shoe Repair Service [1949] EWHC KB 1, (Croom-Johnson J)

McKnight v. Sheppard [1999] STC 669 (HoL)

HMRC manuals: 

Commentary: 

See also:

​

- Protecting reputation/commercial expediency as a trading purpose

- Voluntary expenditure

​

- Gratuitous payment to employee on retirement was deductible in Smith v. Incorporated Council of Law Reporting because it was part of a habit of the employer to make such awards on retirement and the inference was that the employees accepted lower salaries in the expectation of such gratuities (analogy drawn with waiters). 

- Payment of previous business owner's debts to suppliers, by purchaser of the business, was deductible in Cooke v. Quick Shoe Repair Service because it was made to preserve supplier goodwill and maintain supplies.

​

Legislation: 

Cases: 

Smith v. Incorporated Council of Law Reporting [1914] 3 KB 674;

Cooke v. Quick Shoe Repair Service 30 TC 460;

HMRC manuals: 

BIM38330

Commentary: 

See also:

​

- Voluntary expenditure

- Expenditure with a benevolent purpose

​

- Ogden - payments to a hospital that served the employees of the business were held not deductible. Payments not made for the purpose of earning profits but because the director felt a moral obligation to support an institution that was of great service to the employees. Rowlatt J would have upheld a decision either way. 

- HMRC distinguish ordinary annual subscriptions to charities where the availability of the charity to employees/immediate dependents can reasonably regarded as a direct and valuable advantage to the employer's business v. subscriptions of such a magnitude that they can only be regarded as arising from munificence (BIM47410).

"The more the expenditure could be for general philanthropic purposes, the greater the likelihood of a non-business (and so non-allowable) purpose." (BIM37510).

​

Legislation: 

Cases: 

Bourne and Hollingsworth Limited v. Ogden 14 TC 349

HMRC manuals: 

BIM37510;

BIM47410;

Commentary: 

See also:

​

- Expenditure with a benevolent purpose

Specific types of expenditure

​

Specific types of expenditure

- Health

​

Normally has an unavoidable dual purpose

- Expenditure on health normally has an additional purpose being the "advantage and benefit of the taxpayer as a living human being" (Norman v. Golder).

- Norman v. Golder - T was a shorthand writer who fell ill as a result of 'working in unfavourable conditions in the courts' and incurred medical expenses which he sought to deduct.

- Held: not deductible due to the additional purpose of the advantage to T as a living human being.

- Murgatroyd v. Evans-Jackson - T (trade mark agent) sought to deduct 60% of the cost of nursing home charges following a ruptured spinal disk. T had declined a bed in the NHS because it would have been impossible for him to conduct his business. The nursing home provided a private room with the necessary facilities.

Held: Not deductible. Although T could have gotten the treatment for free (unlike in Norman), "it would offend common sense to say that at any rate one of his motives or purposes in going into the nursing home was not to receive treatment for that injury" which benefit would enure to him as a living human being.

​​

Health expenditure on matters that would be so trivial as to lead to no expenditure apart from the trade

- Prince v. Mapp: "It is quite easy to think of instances in which someone carrying on a trade or profession incurs some injury which is trivial in itself and in respect of which he would never otherwise expend money on medical care but which happens to be of vital importance for the purpose of that particular trade or profession."

​

Health expenditure dictated by special needs of trade

- Where medical expenses are of a special character dictated by T's trade as a matter of physical necessity, those costs may be wholly and exclusively for the purpose of the trade, with the personal benefit of such treatments may be regarded as an effect (Parsons, §33).

- Parsons - T was a stunt man. His decision to pay for a private knee operation rather than wait for the NHS was only because of the particular demands of his work and allowable (§38).

- Same applied to chiropractor (§40) and masseur (§41) expenses.

- Query what difference it would have made if the injuries were sustained outside of his work as a stuntman.

- Expense of maintaining general fitness was not allowed (§48). Might have been different if they were the specific costs of maintaining skills necessary to be on the stunt register (§47).

- HMRC accept this - see BIM50620 (in relation to professional athletes).

- "For example, physiotherapy treatment in the course of a competition or immediately before or after an event where any personal benefit is marginal may be deductible. Similarly, nutritional advice, supplements and training costs where the advice etc was so specific as being directly tailored to the particular athletic discipline may be deductible. A similar rationale may be applied to medical expenses although it must be noted that it will be more exceptional for medical costs to be allowable." (BIM50620).

- Described in McMahon as "nothing more than recognition of what Lord Brightman said in Mallalieu v Drummond in relation to purpose and effect." (§42).

​​​​

T's trade is also his hobby

- Even where health expenditure might be said to be dictated by the special needs of the trade, if T's trade is also a hobby, there will be a dual purpose. 

- Prince v. Mapp: T was a contract engineer. T also played guitar both as a hobby and as a spare-time occupation. T injured his little finger which prevented him playing guitar properly. T paid for an operation to fix this and sought to deduct the cost.

- Held: not deductible. T underwent the operation to be able to continue playing guitar, with no distinction as to hobby v. occupation. 

- "I would mention in passing that if the finding had included the word 'professionally' (ie if it had read 'He would not have undergone it had he not wished to continue to play the guitar professionally') the result might I think have been otherwise." (at 525).

​

Legislation: 

Cases: 

Norman v. Golder [1945] 1 All ER 352 (CoA);

Prince v. Mapp [1970] 1 All ER 519 (Pennycuick J)

Murgatroyd v. Evans-Jackson [1967] 1 All ER 881 (Plowman J)

Parsons v. HMRC [2010] UKFTT 110 (TC), Judge Staker;

McMahon v. HMRC [2013] UKFTT 403 (TC), Judge Cannan

HMRC manuals: BIM50620

Commentary: 

See also:

​

- Health

- Appearance

​

- In Parsons, T was a stuntman. The FTT accepted that dental expenses relating to injuries sustained to teeth in the course of his work were deductible because he had to sometimes perform the role of an actor "and therefore has to present appropriately" (§42).

- T would not have paid for the treatments but for his work as a stuntman (§44).

- Query what difference it would have made if the dental injuries arose outside of his work (§43).

- HMRC accepted in Parsons: "[28]...Ms Taylor acknowledged on behalf of HMRC that on the particular facts of a given case it may in fact be possible for medical expenses to satisfy the “exclusivity” test.  She gave the example of a television presenter having a mole removed from his or her face."

- Query whether this would be revenue or capital expenditure. 

​

Legislation: 

Cases: 

Parsons v. HMRC [2010] UKFTT 110 (TC), Judge Staker;

HMRC manuals: 

Commentary: 

See also:

​

- Appearance

- Clothing

​

Ordinary clothing: dual purpose

"[32] The Tribunal understands the reasoning in Mallalieu to be as follows.  When working, any person must necessarily wear some form of clothing.  That is an inevitable need “as a human being”.  Whether or not the clothing is worn when off-duty, if it is of a type that could be worn when off-duty, it can be regarded as serving this inevitable human need, in addition to serving the purposes of the trade or profession.  The clothing therefore serves a dual purpose, and expenditure on the clothing is not “exclusively” incurred for purposes of the trade or profession." (Parsons).

​

Uniforms: potential sole trading purpose

- "[32] ... On the other hand, where the clothing is of “a special character dictated by the occupation as a matter of physical necessity”, it can be said that the only purpose of incurring the expenditure on the clothing was the purposes of the trade or profession.  The fact that such clothing also serves an inevitable human need to wear clothing is an “unavoidable effect”, rather than a purpose, of expenditure on such clothing." (Parsons).

​

Legislation: 

Cases: 

Parsons v. HMRC [2010] UKFTT 110 (TC), Judge Staker;

HMRC manuals: 

Commentary: 

See also:

​

- Clothing

- Travel

​

Conferences and meetings abroad

- Bowden v. Russell - T, a solicitor, visited America and Canada with T's wife to attend law conferences. T intended to have a holiday at the same time. T sought to deduct his costs of travelling. Held: not deductible, due to dual purpose. 

​

Legislation: 

Cases: 

Bowden v. Russell [1965] 2 All ER 258; 

HMRC manuals: 

Commentary: 

See also:

​

- Travel

- Compliance

​

- Ordinary annual expenditure on company/accounts related matters is allowable (BIM42510).

​

Legislation: 

Cases: 

HMRC manuals: 

Commentary: 

See also:

​

 © 2023 by Michael Firth, Gray's Inn Tax Chambers

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